Safety Statements and Risk Assessments

Professional Safety Statements and Risk Assessments at a competitive price.

Excel Safety’s consultancy team has worked for some of Ireland’s leading private sector organizations and government departments.  Together, our consultancy team has over 20 years experience in Occupational Health and Safety, preparing safety statements, risk assessments and conducting H&S Audits for organizations throughout Ireland.

Why do I need a Safety Statement?

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All businesses are required by law  under the Safety, Health and Welfare Act, 2005. It is effectively a company’s documented Health & Safety Management programme for ensuring the safety, health and welfare of all its employees whilst at work. The Health and Safety Authority (HSA) enforces these regulations, and has recently penalized and fined hundreds of companies throughout Ireland for not being health and safety compliant.

What  do I need to know?

Section 20 of the Safety, Health and Welfare at Work Act 2005 requires that an organisation produce a written programme to safeguard the:

  • Safety and health of employees while they work
  • The safety and health of other people who might be at the workplace, including customers, visitors and members of the public

It is a commitment to their safety and health. It should state how the employer will ensure their safety and health and state the resources necessary to maintain and review safety and health laws and standards. It  should influence all work activities, including:

  •   The selection of competent people, equipment and materials
  •   The way work is done
  •   How goods and services are designed and provided

Why is it important to carry out a Risk Assessment and prepare a Safety Statement?

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The main aim is to make sure that no one gets hurt or becomes ill. Accidents and ill health can ruin lives, and can also affect business if output is lost, machinery is damaged, insurance costs increase, or if you have to go to court.

Therefore, carrying out Risk Assessments, preparing and implementing a Safety Statement and keeping both up to date will not in themselves prevent accidents and ill health but they will play a crucial part in reducing their likelihood.

Employers, managers and supervisors should all ensure that workplace practices reflect the Risk Assessments and Safety Statement. Behaviour, the way in which everyone works, must reflect the safe working practices laid down in these documents. Supervisory checks and audits should be carried out to determine how well the aims set down are being achieved.
Corrective action should be taken when required. Additionally, if a workplace is provided for use by others, the Safety Statement must also set out the safe work practices that are relevant to them.

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1.  Financial reasons
There is considerable evidence, borne out by companies’ practical experiences, that effective safety and health management in the workplace contributes to business success. Accidents and ill-health inflict significant costs, often hidden and underestimated.

2.  Legal reasons
Carrying out a review implementing what you have written down are not only central to any safety and health management system, they are required by law. Health and Safety Authority(HSA) inspectors visiting workplaces will want to know how employers are managing safety and health. If they investigate an accident, they will scrutinise the Risk Assessment and Safety Statement, and the procedures and work practices in use. It should be ensured that these stand up to examination. If the inspector finds that one of these is inadequate, he or she can ask the employer to revise it. Employers can be prosecuted if they do not have a Safety Statement.

3.  Moral and ethical reasons
The process  of implementing what you have written down will help employers prevent injuries and ill-health at work.  Employers are ethically bound to do all they can to ensure that their employees do not suffer illness, a serious accident or death.

What does the law require?

Every employer is required to manage safety and health at work so as to prevent accidents and ill-health.  The Safety, Health and Welfare at Work Act 2005 requires employers to:

  • Identify the hazards
  • Carry out a health and safety Audit
  • Have it in written form

This process has a practical purpose. It will help employers and other duty holders to manage employees’ safety and health, and get the balance right between the size of any safety and health problems and what has to be done about them. This is because the system must be risk-based. The required safety measures must be proportionate to the real risks involved and must be adequate to eliminate, control or minimise the risk of injury. The system must involve consultation between the employer and his/her employees, who are required by law to cooperate with the employer in the safety-management process.

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What should be covered?

The areas that should be covered  are specific and are set out in Section 20 of the Safety, Health and Welfare at Work Act 2005. The Statement should be based on the identification of the hazards and the Risk Assessments carried out under Section 19. It must:  

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1. Specify how the safety and health of all employees will be secured and managed

2. Specify the hazards identified and risks assessed

3. Include the plans and procedures to be used in the event of an emergency or serious danger

4.  Give details of how the employer is going to manage his or her safety and health responsibilities, including  commitment to comply with legal obligations, the protective and preventive measures taken, the resources  provided for safety and health at the workplace and the arrangements used to fulfil these responsibilities

5.  Specify the duties of employees, including the co-operation required from them on safety and health matters

6. Include the names and job titles of people appointed to be responsible for safety and health or for performing the tasks set out in the statement

7.  contain the arrangements made for appointing safety representatives, and for consulting with and the participation by employees on safety and health matters, including the names of the safety representatives and the members of the safety committee, if appointed

8.  be written in a form, manner and language that will be understood by all include a review mechanism  have regard to the relevant safety and health legislation.

A Simple Process…

If you choose to engage Excel  Safety Services Ireland  to prepare your safety statement, we will provide a personal service that involves one of our consultants visiting your premises or offices to review your operations. The site visit ensures that our consultant accounts for all the potential hazards and risks that your employees may be exposed to during the course of their duties and that all appropriate risk assessments are developed. Our consultant will then prepare a company specific, fully compliant, comprehensive Safety Statement to meet your requirements.

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your health and safety requirements

For your information

The Health and Safety Authority has very good guidance on how to write a Safety Statement

Click on the link below

Frequently Asked Questions

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