ISO 45001
Occupational Health and Safety Management System

ISO 45001 is an International Standard that specifies requirements for an Occupational Health and Safety (OH&S) management system, with guidance for its use, to enable your organization to proactively improve your OH&S performance in preventing injury and ill-health.

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ISO 45001 is intended to be applicable to any organization regardless of its size, type and nature. All of its requirements are intended to be integrated into an organization’s own management processes.
ISO 45001 enables your organization, through its OH&S management system, to integrate other aspects of health and safety, such as worker wellness/wellbeing; however, it should be noted that your organization can be required by applicable legal requirements to also address such issues.

What ISO 45001 is NOT...

ISO 45001 does not state specific criteria for OH&S performance, nor is it prescriptive about the design of an OH&S management system. An organization’s OH&S management system should be specific to meeting your own needs in preventing injuries and ill-health; consequently a small business with low risks may only need to implement a relatively simple system, whereas a large organization with high levels of risks may need something much more sophisticated.

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 Any type of system may be capable of being in conformity with the requirements of the standard, provided it can be shown to be appropriate to your organization and is effective. ISO 45001 does not specifically address issues such as product safety, property damage or environmental impacts, and your organization is not required to take account of these issues unless they present a risk to its workers.
ISO 45001 is not intended to be a legally binding document, it is a management tool for voluntary use by organizations from SME’s upwards whose aim is to eliminate or minimise the risk of harm

What are the benefits of the Occupational Health and Safety Management System?

An ISO 45001 based OH&S management system will enable your  organization to improve its OH&S performance by:

• developing and implementing an OH&S policy and OH&S objectives
• establishing systematic processes which consider your individual needs and which takes into account your risks and opportunities, and your legal and other requirements
• determining the hazards and OH&S risks associated with your activities; seeking to eliminate them, or putting in controls to minimize their potential effects
• establishing operational controls to manage your OH&S risks and your legal and other requirements
• increasing awareness of your OH&S risks
• evaluating your OH&S performance and seeking to improve it, through taking appropriate actions
• ensuring workers take an active role in OH&S matters

MORE BENEFITS OF ISO 45001

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• improving your ability to respond to regulatory compliance issues
• reducing the overall costs of incidents
• reducing downtime and the costs of disruption to operations
• reducing the cost of your insurance premiums
• reducing absenteeism and employee turnover rates
• recognition for having achieved an international benchmark (which may in turn influence your customers who are concerned about their social responsibilities)

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will implement this new ISO standard and ensure you are compliant with all your Environment, Health & Safety (EHS) regulatory requirements

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Self-assessment

Answer the questions below to see if you have an effective Occupational Health and Safety Management System

Commitment and policy

  •  ISO 45001 - Is there a published OH&S policy that has been communicated to all personnel working for, or on behalf of, the organization?
  • Does the organization commit itself to providing adequate and appropriate resources to implement the policy?
  • Does it commit itself to setting and publishing its OH&S objectives?
  • Does it commit itself to placing the management of OH&S as a prime responsibility with line managers, from the most senior executive down to first-line supervisors?
  • Does it commit itself to ensuring that the policy is understood, implemented and maintained at all levels in the organization?
  • Does it recognize the need to gain the commitment of employees to the policy by encouraging their active participation?
  • Does it commit itself to periodically reviewing the policy and management system and to carry out audits to verify compliance with the policy?
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  • Is OH&S recognized as an integral part of the business performance?
  • Does the organization recognize the need to achieve a high level of OH&S performance with compliance to legal requirements as a minimum goal, and to press for continual cost-effective improvement in its performance?
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  • Does it commit itself to ensuring that personnel working for, or on behalf of, the organization receive appropriate training and are competent to carry their duties and responsibilities?

2. Planning

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  • Overall plans and objectives are in place for achieving OH&S policy
  • Arrangements are in place for ensuring that there are sufficient knowledge, skills and experience available to manage OH&S issues effectively?
  • Operational plans for implementing risk controls are in place?
  • Operational plans for implementing legal and other requirements are in place?
  • ISO 45001 - A comprehensive risk assessment programme following a hierarchy of control measures and covering all activities is in place
  • A risk control action plan is in place to deal with those risks not judged to be acceptable
  • Legal and other requirements which apply to all activities are identified and the relevant documents are held
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Operational control activities are in place for ensuring that OH&S policy is implemented and effectively managed?
Arrangements are in place for measuring, auditing and reviewing OH&S performance to identify any shortfalls and implementing necessary corrective and preventive actions?
Arrangements are in place for implementing, monitoring and reviewing corrective and preventive actions?

Implementation and operation

  • A top manager is allocated with full responsibility for OH&S throughout the organization?
  • There is clear responsibility in the management structure?
  • There is clear accountability in the management structure?
  • There is clear delegation of authority in the management structure?
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  • Any necessary resources are allocated?
  • All personnel working for, or on behalf of, the organization are aware of their individual responsibilities?
  • All personnel working for, or on behalf of, the organization are aware of their responsibility to others who may be affected by the activities they control?
  • All personnel working for, or on behalf of, the organization are aware of the consequences of their action or inaction?
  • A training, awareness and competence assessment programme is in place for personnel working under its control?
  • A retraining and refresher training programme is in place?
  • A system for effective, open two-way communication of OH&S information is in place with all interested parties
  • Specialist (in-house or external) advice/services are made available, where appropriate
  • Workers (including contractors) and external interested parties are fully involved and consulted
  • An adequate documentation system is in place
  • A system is in place for ensuring documents are kept up to date and relevant?
  • Contingency plans are in place for emergencies, including arrangements for evacuating the site, liaison with the emergency services and start-up following an emergency?
  • Emergency response takes into account the needs of relevant interested parties and is periodically tested?

Checking

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OH&S performance and the effectiveness of controls is routinely measured?
Proactive measures are used?
Reactive measures are used?
Monitoring OH&S performance to ensure policy, objectives and targets are being met is taking place
Where performance is not meeting criteria, the root causes are identified and appropriate corrective and preventive action is taken?
Evaluation of companies against legal and other requirements is undertaken periodically?
Records of compliance against legal and other requirements are being kept?
There is a procedure for reporting, investigating and correcting any health and safety incidents?
Records of compliance of the management system are maintained?

Auditing

Programmed audits of the OH&S Management System are taking place?
Staff conducting audits are competent to perform this task?

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Staff conducting audits are independent from the activity being audited?
Audits verify that the organization is fulfilling its OH&S obligations?
Audits identify strengths and weaknesses in the OH&S Management System?
Audits verify that the organization is achieving its OH&S performance targets?
Audit results are communicated to all relevant personnel?
Audit results are the basis for corrective action?

Management review

Programmed reviews of the OH&S Management System are taking place?
The review considers the overall performance of the OH&S Management System?

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The review considers the performance of the individual elements of the system?
The review considers the findings of audits The review considers internal and external factors affecting OH&S management?
The review is forward-looking, adopting a proactive approach towards improving the OH&S Management System and business performance?
The review considers the results of participation and consultation with interested external third parties?
The review identifies decisions and actions relevant to changes to OH&S performance, policy and objectives?

IOSH Occupational Health & Safety Management
ISO 45001 - update

Our qualified professional staff can help you to understand how to implement ISO 45001 by conducting internal audits of your health and safety management system.

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